Manual Data Entry: Repetitive Work That Wastes a Notary’s Time
Imagine receiving documents for a Sale and Purchase Deed. In front of you are the seller’s ID card, the buyer’s ID card, the land certificate, and the details of two witnesses. Now you or your staff must open a Word document and retype all of that information one by one: full name, ID number, place of birth, date of birth, address, occupation, certificate number, land area, and land boundaries.
A single typo in an ID number or certificate number can affect the legal strength of a deed. But retyping hundreds of digits every day is a task that is almost impossible to do without mistakes.
This is not a human failure — it is a system failure. The notary profession demands the highest legal precision, yet its workflow still requires data to be retyped manually from physical documents into deed templates. Time that should be spent on legal analysis and client service is instead consumed by copy-paste and re-typing.
Risks of manual data entry:
- A single sale and purchase deed can require entry of 30–50 data fields from 4–6 different documents
- The risk of mistyping ID numbers, certificate numbers, or birth dates is very high
- Re-verification takes unnecessary extra time
- The same data must be retyped for every deed — there is no automatic reuse
Solution → AKTE AI
AKTE AI uses AI to read and extract data directly from uploaded documents. Names, ID numbers, addresses, certificate numbers, and land area — everything is extracted automatically and populated into the appropriate deed template.
Notary staff only need to review and confirm, not type everything from scratch. The risk of human error drops drastically. Time per deed is reduced from 40–50 minutes to 3–5 minutes.