Deed Formatting & Structure: Why Basic Typing Software Is Not Enough
A notarial deed is not an ordinary document. It has a very specific legal structure: party identification, recitals, agreement clauses, closing section, and witness clauses must all appear in the correct order and format according to Indonesia’s Notary Law, UU No. 2 Tahun 2014. One structural mistake can affect the validity of the deed.
Microsoft Word does not know what party identification means in a notarial deed. Notaries must remember the structure of every deed type themselves, or rely on old templates that may no longer be up to date.
Formatting issues are often underestimated, but they can have a major impact. Incorrect numbering, misplaced clauses, and inconsistencies between staff members all need to be checked manually in every deed. In a high-volume office, inconsistency is almost unavoidable without the right system.
Common deed formatting problems:
- Old Word templates are not updated — clauses may no longer match the latest regulations
- Each staff member may use a slightly different template — there is no single standard
- Manual formatting can take almost as much time as typing the deed content itself
- Rechecking deed structure requires careful attention and a significant amount of time
Solution → AKTE AI
AKTE AI provides deed templates that are already structured according to Indonesian notarial standards for each deed type. Party identification, recitals, content, and closing sections are filled automatically using data extracted from client documents.
The output is consistent for every deed, every staff member, every time. The notary only needs to review the legal content, not the formatting.